Administrative Assistant – Balanced Body & Wellness, PLLC
Balanced Body and Wellness, PLLC
Job Description
Part-Time | Tuesdays, Wednesdays & Thursdays | 9:00 AM – 1:00 PM
Balanced Body & Wellness, PLLC is a boutique functional medicine and wellness practice serving men and women through root-cause care, metabolic health, hormone optimization, and concierge-level patient support. We are seeking a dependable, proactive, and detail-oriented Administrative Assistant who can support daily operations, help maintain a high-quality patient experience, and assist with digital and social media tasks.
This role is ideal for someone who is organized, confident with technology, comfortable in a faith-forward environment, and able to manage both administrative and creative tasks with excellence.
?? Position Summary
The Administrative Assistant will support the clinic by preparing patient charts, managing communication channels, assisting with scheduling workflows, creating simple branded materials, and ensuring the operational flow stays smooth. The ideal candidate is dependable, flexible, tech-savvy, and able to handle tasks without constant supervision.
?? Work Schedule
Part-Time: Tuesdays, Wednesdays, and Thursdays
Hours: 9:00 AM – 1:00 PM (4 hours per day)
In-person or hybrid depending on needs
?? Compensation
Paid twice monthly (15th and 30th)
Additional paid opportunities for vendor events, workshops, and community pop-ups (flat rate or hourly depending on event)
?? Key Responsibilities
Administrative & Patient Support
Prepare charts in Electronic Medical Record and ensure patients are added to the correct workflows
Manage emails, portal messages, and social media inboxes (non-clinical questions only)
Send patients correct forms, links, instructions, and follow-up communication
Organize digital documents and ensure files are correctly labeled and stored
Assist with scheduling, reminders, and follow-up tasks
Upload documents into patient charts and Trello tasks
Perform general office duties to support daily operations
Digital & Creative Support
Must be technologically proficient and able to use Excel, Word, Canva, and digital workflows confidently
Create branded documents, flyers, and simple patient-facing materials
Schedule and post content across multiple social media platforms
Assist with online marketing tasks as assigned
Help maintain a consistent professional presence online
Communication & Professionalism
Represent Balanced Body & Wellness with kindness, professionalism, and strong communication
Maintain confidentiality of all patient information and proprietary materials
Uphold clinic values and contribute to a supportive environment
?? Required Skills & Qualities
Technologically proficient (Excel, Word, Canva, email management, social platforms)
Strong written and verbal communication skills
Comfortable in a faith-forward workplace
Highly organized and detail-oriented
Able to work independently with minimal supervision
Dependable with consistent attendance
Professional, warm, and patient-centered
Ability to create simple branded materials and manage digital content
Comfortable learning new systems (Trello, Healthie, automations)
?? Experience
Prior admin or customer service experience preferred
Experience in healthcare, wellness, or functional medicine is a plus
Social media management or content scheduling experience is helpful
Must be comfortable using technology daily
?? Screening Requirements
Two professional references + one personal reference
Background check required
Completing references and background check does not guarantee employment; these are part of the evaluation process only.
?? Culture Statement
Balanced Body & Wellness is rooted in faith. Team members must be fully comfortable working in a faith-forward environment.
?? How to Apply
Please submit your résumé and be prepared to provide three references. Selected candidates will receive additional screening instructions.
Balanced Body & Wellness, PLLC is a boutique functional medicine and wellness practice serving men and women through root-cause care, metabolic health, hormone optimization, and concierge-level patient support. We are seeking a dependable, proactive, and detail-oriented Administrative Assistant who can support daily operations, help maintain a high-quality patient experience, and assist with digital and social media tasks.
This role is ideal for someone who is organized, confident with technology, comfortable in a faith-forward environment, and able to manage both administrative and creative tasks with excellence.
?? Position Summary
The Administrative Assistant will support the clinic by preparing patient charts, managing communication channels, assisting with scheduling workflows, creating simple branded materials, and ensuring the operational flow stays smooth. The ideal candidate is dependable, flexible, tech-savvy, and able to handle tasks without constant supervision.
?? Work Schedule
Part-Time: Tuesdays, Wednesdays, and Thursdays
Hours: 9:00 AM – 1:00 PM (4 hours per day)
In-person or hybrid depending on needs
?? Compensation
Paid twice monthly (15th and 30th)
Additional paid opportunities for vendor events, workshops, and community pop-ups (flat rate or hourly depending on event)
?? Key Responsibilities
Administrative & Patient Support
Prepare charts in Electronic Medical Record and ensure patients are added to the correct workflows
Manage emails, portal messages, and social media inboxes (non-clinical questions only)
Send patients correct forms, links, instructions, and follow-up communication
Organize digital documents and ensure files are correctly labeled and stored
Assist with scheduling, reminders, and follow-up tasks
Upload documents into patient charts and Trello tasks
Perform general office duties to support daily operations
Digital & Creative Support
Must be technologically proficient and able to use Excel, Word, Canva, and digital workflows confidently
Create branded documents, flyers, and simple patient-facing materials
Schedule and post content across multiple social media platforms
Assist with online marketing tasks as assigned
Help maintain a consistent professional presence online
Communication & Professionalism
Represent Balanced Body & Wellness with kindness, professionalism, and strong communication
Maintain confidentiality of all patient information and proprietary materials
Uphold clinic values and contribute to a supportive environment
?? Required Skills & Qualities
Technologically proficient (Excel, Word, Canva, email management, social platforms)
Strong written and verbal communication skills
Comfortable in a faith-forward workplace
Highly organized and detail-oriented
Able to work independently with minimal supervision
Dependable with consistent attendance
Professional, warm, and patient-centered
Ability to create simple branded materials and manage digital content
Comfortable learning new systems (Trello, Healthie, automations)
?? Experience
Prior admin or customer service experience preferred
Experience in healthcare, wellness, or functional medicine is a plus
Social media management or content scheduling experience is helpful
Must be comfortable using technology daily
?? Screening Requirements
Two professional references + one personal reference
Background check required
Completing references and background check does not guarantee employment; these are part of the evaluation process only.
?? Culture Statement
Balanced Body & Wellness is rooted in faith. Team members must be fully comfortable working in a faith-forward environment.
?? How to Apply
Please submit your résumé and be prepared to provide three references. Selected candidates will receive additional screening instructions.